FCCPSA By-laws


ARTICLE I - NAME

Section 1.01 Name
The name of this Corporation shall be Florida Coalition of Christian Private Schools Accreditation, Inc. (sometimes referred to as FCCPSA or the Corporation in these Bylaws).

ARTICLE II - OFFICES

Section 2.01 Offices
The registered office of the Corporation shall be located at the address set forth in the Articles of Incorporation.

ARTICLE III - VISION, MISSION, PHILOSOPHY

The Florida Coalition of Christian Private Schools Accreditation, Inc. is organized exclusively for charitable, religious and educational purposes within the scope of Section 501(c)(3) of the Internal Revenue Code of 1986 as amended, and Chapter 617 of the Florida Statutes.


Section 3.01 Vision
The FCCPSA supports the creation, growth, and diversity of high quality Christian educational K-12 institutions, specifically in the areas of Christian Commitment, Family Community, and Quality Education and Child Care Facilities with a Religious component.

Section 3.02 Mission
The FCCPSA’s mission is to support administrators, schools and child care facilities by:

  • a. Providing accreditation services for K-12 Christian private schools and Religious Exemption and Gold Seal accreditation for child care facilities in Florida as a viable means of establishing a witness of excellence based on established best practices utilizing a peer review system.
  • b. Establishing and publishing standards of certification and accreditation for its member institutions and to ensure the maintenance of those standards through the ongoing evaluation process including but not limited to Self-Study, Site Visits and Re-evaluation.
  • c. Providing on-going education and professional development for member administrators and staff utilizing a wide range of methods including, but not limited to, administrative manuals, web sites, newsletters and workshops.
  • d. Representing and updating member schools with regards to governmental regulation and legislation for the protection of students, families, and educational institutions through the general improvement of educational standards in Florida.
  • e. Developing cooperative relationships among members and other educational institutions.
  • f. To engage in all lawful activities and efforts that may be reasonably intended or expected to promote and advance the mission of the FCCPSA.
  • Section 3.03 Philosophy
    The FCCPSA was founded and continues to be led by men and women who are devoted to Biblical truth and committed to the propagation of Christian values. All people have been created in God’s image, and, therefore, the FCCPSA actively supports organizations that seek to cultivate this understanding and to assist them in fulfilling their purpose in the context of the varied methodologies incorporated by the individual school.

    The FCCPSA recognizes that parents/guardians are responsible for the training of their children in all areas, including academics. The FCCPSA assists and holds accountable member institutions throughout the state of Florida who have chosen to partner with families in this high calling. The FCCPSA provides direction to K-12 Christian educational institutions on matters of academic and spiritual education, thereby developing a community that values truth, honor, and excellence.

    The FCCPSA prepares member schools, child care facilities, administrators, and staff for excellence, and believes well-informed administrators will lead the way. When educational institutions apply the standards of excellence through the process of certification, accreditation, and professional development, communities enjoy the benefits of a safe and high-quality education.

    ARTICLE IV - BOARD OF DIRECTORS

    Section 4.01 Identity
    The business and affairs of the Corporation shall be managed by the Board of Directors (sometimes referred to as "Board" or "Directors" in these bylaws).

    Section 4.02 Powers and Duties
    The Directors, acting in their capacities as Directors, may exercise all such powers of the Corporation and do all such lawful acts as are permitted by Section 501(c)(3) of the Internal Revenue Code of 1986 as amended, and Chapter 617 of the Florida Statutes. Without limiting the foregoing or the rights, responsibilities, or powers set forth elsewhere in these bylaws, the Board shall:

  • 1. Establish the strategic direction for the Corporation;
  • 2. Oversee all the provisions of certification, accreditation, and professional development;
  • 3. Direct the research and development agenda for the Corporation;
  • 4. Ensure the provision of high quality professional services to educational providers;
  • 5. Review and approve policies and procedures that guide the work of the Corporation and are consistent with the Articles of Incorporation, Bylaws, and Standards;
  • 6. Review and approve the annual budget for the Corporation and ensure all financial affairs are in order;
  • 7. Develop governance policies for the Corporation including contingency plans in the event of an emergency.
  • 8. Attend the regularly scheduled Board Meetings annually. Attendance is defined as being physically present at the meeting, by video or teleconferencing.
  • 9. Establish, appoint members and define the parameters of committees (as needed) to facilitate timely and effective administration, including but not limited to Accreditation Committee, professional development, etc.
  • 10. Retain other such staff as may be necessary and expedient for its needs and operations.
  • Section 4.03 Composition
    The Board shall consist of Directors representing the scope and mission of the Corporation and numbering not less than seven (7) and no more than eleven (11).

  • 1. To be eligible to become a Director, a person must have or have had an administrative position with an FCCPSA accredited member institution, and the institution must have had and maintained accredited status for at least one year.
  • 2. If a director’s current affiliated institution or program loses its accredited status, the board member shall immediately be removed from the Board unless waived by a three-fourths vote of remaining voting members.
  • Section 4.04 Election.

  • 1. Potential Directors are to be solicited by a nominating committee and to be confirmed by a 2/3 vote of the current Board of Directors. The slate of nominees will be listed by ballot for approval annually and requires a 2/3 vote of the accredited member institutions which are defined as FCCPSA accredited K-12 schools and Gold Seal Child Care Centers.
  • 2. Each accredited member institution shall have one vote, even if they have an Accredited K-12 school and an Accredited Gold Seal Child Care Center.
  • 3. Each board member shall be elected to serve a three (3) year term.
  • 4. The election cycle of the board shall be staggered, with approximately one-third (1/3) of the board elected each year.
  • 5. A board member can serve multiple consecutive terms.
  • 6. The Board of Directors shall elect the officers at the annual meeting. The elections shall follow policies established by the Board, including acceptance of and adherence to the published non-conflict policies.
  • Section 4.05 Removal
    A Director may be removed by a majority vote of the Board for failure to fulfill the duties of the Board as outlined in the Bylaws and policies of the Board or for no longer meeting the qualifications required to hold the Director position.

    Section 4.06 Resignation
    A Director may resign at any time upon written notification to the President. Such resignation shall take effect on the date of receipt of the notice or at any later time specified in the notification or immediately upon a vote by a majority of the remaining Board.

    Section 4.07 Vacancies
    In the event of a vacancy on the Board, the President shall appoint a Nominating Committee to prepare a slate of nominees to fill the vacant seat. If the vacancy causes the board to have less than seven (7) active members, the Board of Directors shall elect a successor to fill the remaining term of the position.

    Section 4.08 Compensation
    No Director of the Corporation shall receive compensation for acting as a Director.
    Directors may be reimbursed for reasonable expenses incurred for travel to and attendance at Board Meetings and for other expenses incurred in connection with the Directors conduct of the affairs of the Board.
    Any Director of the Corporation is authorized to receive reasonable compensation from the Corporation for temporary non-recurring services rendered and for actual expenses incurred when authorized by the Board or its designee. No Director of the Corporation shall receive compensation merely for acting as a Director.

    ARTICLE V- OFFICERS

    Section 5.01 Structure and Authority
    The officers of the Corporation shall consist of a President, Vice-President, Secretary and Treasurer. Officers shall have such authority and perform such duties as are provided by the Bylaws or as shall from time to time be prescribed by the Board.

    Section 5.02 Election
    The Board of Directors shall elect the officers at the annual meeting. The elections shall follow policies established by the Board, including acceptance of and adherence to the published non-conflict policies.

    Section 5.03 Term
    The officers serve for a term of three (3) years. Officers are eligible to be re-elected for a further term or terms, subject to limits as established in Board policy.

    Section 5.04 President
    The President shall act as presiding officer at all meetings, and coordinate the activities of the Board. The President also has the authority to appoint a Nominating Committee of any size.

    Section 5.05 Vice-President
    The Vice President shall act in the absence of or at the request of the President, at which time she/he shall have all powers and functions applicable to the President. In addition, the Vice President shall perform such functions and duties as may be specified by the Board.

    Section 5.06 Secretary:
    The Secretary shall:

  • 1. Keep the minutes of Board meetings,
  • 2. Provide notice of Board Meetings, and
  • 3. Oversee the maintenance of Corporate Records.
  • Section 5.07 Treasurer:
    The Treasurer shall be the custodian of the funds, and shall work closely with the President and or Chief Executive Officer to:

  • 1. Ensure that the organization’s funds are deposited in a federally insured institution
  • 2. Propose an annual budget for the coming fiscal year to be submitted to the Board prior to the annual meetings
  • 3. Supervise the day-to-day financial expenditures based on the budget as approved by the Board and ensure the completion of required financial reporting forms in a timely manner, and making these forms available for the board’s review, if requested.
  • Section 5.08 Chief Executive Officer
    The Chief Executive Officer shall have general supervision and direction of the business and affairs of the Corporation, subject to the control of the Board, and shall report directly to the Board.

    Section 5.09 Further Duties
    All officers shall also be responsible for any actions specifically designated by any provision of these Bylaws.

    Section 5.10 Removal
    Any Officer may be removed by a 2/3 vote of the Board of Directors.

    Section 5.11 Resignation
    An Officer may resign at any time upon written notification to the Board of Directors. Such resignation shall take effect on the date of receipt of the notice or at any later time specified in the notification, or immediately upon a vote by a majority of the remaining Board.

    Section 5.12 Vacancy
    In the event of a vacancy of any Officer, the Board of Directors shall at the next scheduled or special meeting of the Board elect by 2/3 vote, an officer to fill the remaining term of the vacant seat.

    Section 5.13 Authority
    No officer of the Corporation shall have any power or authority to borrow money on its behalf, to pledge its credit, or to mortgage its real or personal property, except within the scope and to the extent of the authority delegated by policy of the Board. Authority may be given by the Board for any of the above purposes and may be general or limited to specific instances.

    ARTICLE VI - BOARD MEETINGS

    Section 6.01 Regular Board Meetings
    There will be at least four scheduled Board Meetings throughout the year. Attendance to the meetings is defined as being physically present at the meeting, by video, or teleconferencing.

    Section 6.02 Special Meetings
    Special Meetings of the Board may be called by the President or Vice President, or by a majority of the board. All Board members shall have at least two days advance written notice of any meeting. Such notice shall be provided in writing and may be delivered by United States Postal Service mailing or by means of electronic communication in the form of email or text messaging. The purpose of the special meetings will be to carry out any lawful business of the Corporation deemed necessary or urgent by the Board.

    Section 6.03 Quorum and Actions
    A Quorum for the purpose of holding any official meeting of the Board shall be that 2/3 of the Directors are in attendance.

    Section 6.04 Advisors to the Board
    At the discretion of the Board of Directors, special advisors may be appointed, for the purpose of providing counsel in all matters pertaining to the FCCPSA. Advisors to the Board may attend Board meetings, but are non-voting.

    ARTICLE VII - COMMITTEES

    Section 7.01 Committees
    Committees may be formed by the Board of Directors as needed.

    ARTICLE VIII - TRANSACTION OF BUSINESS

    Section 8.01 Contracts
    The Board of Directors may authorize any office or officers, as agents of the Corporation, in addition to the officers so authorized by these by-laws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Corporation, and such authority may be general or confined to specific instances.

    Section 8.02 Checks
    All checks, drafts or orders for the payment of money, notes or other evidences of indebtedness issued in the name of the corporation, shall be signed by such officer or officers, agent or agents of the corporation and in such manner as shall from time to time be determined by resolution of the Board of Directors.

    Section 8.03 Deposits
    All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies or other depositories as the Board of Directors may select.

    Section 8.04 Gifts
    The Board of Directors may accept on behalf of the corporation any contribution, gift, bequest or device for general purposes or for any special purpose of the corporation.

    Section 8.05 Fiscal Year
    The fiscal year of the corporation shall begin on the first day of January and end on the last day of December.

    Section 8.06 Appointment of Agents
    The Board of Directors may select such executive agents, as it deems necessary to conduct the affairs of the Corporation. Such agents shall serve for designated terms or at will, as is deemed necessary in relation to their duties.

    Section 8.07 Employment
    To protect the corporation and Board members from the appearance of nepotism, immediate family members may be subcontracted annually to the maximum dollar amount consistent with the tax code regarding the issuing of the tax form 1099, unless the Board approves additional compensation. In all cases, compensation shall be reasonable as shown by comparison to compensation paid by other organizations in the same or similar circumstances.

    ARTICLE IX – MEMBERS

    Section 9.01 Types
    Members may be recognized as Member Private Schools, Candidate for Accreditation, Accredited Member Private Schools, Religious Exempt Child Care Facilities, Candidate for Gold Seal Accreditation, and Gold Seal Accredited Child Care Facilities

    Section 9.02 Member K-12 Private Schools
    Eligibility for Membership requires the educational institution to:

  • a) be a private Christian school legally authorized to do business in the state,
  • b) have obtained a school ID number from the Florida Dept. of Education,
  • c) be in compliance with the completion of the Annual Data Base Survey,
  • d) certify that they are in compliance with the federal, state, and local regulations and/or requirements,
  • e) be in agreement with the FCCPSA Statements of Faith, Mission, Vision, and Philosophy,
  • f) complete and submit the Membership Application,
  • g) pay the Membership Dues,
  • h) fulfill all other policies, procedures, criteria, standards, etc., as specified and required by the FCCPSA in its official publications and announcements for continuation of membership.
  • Section 9.03 Candidate for Accreditation K-12 School

  • 1) Eligibility for Accreditation requires the educational institution to remain in compliance with:
  •          a)the membership requirements of 9.03 and
             b)the Candidate for Accreditation requirements of 9.03 and
             c)the K-12 School Accreditation requirements and process as detailed in the K-12 Accreditation Manual
  • 2) Rights and Privileges: The Accredited K-12 School is a voting member institution and shall have one vote for:
  •          a)proposed changes to the by-laws
             b)election of Board of Director members
    Note: K-12 Schools and Gold Seal Child Care Centers that are under the same incorporation shall have one combined vote.

    Section 9.04 K-12 Accredited School

  • 1) Eligibility for Accreditation requires the educational institution to remain in compliance with:
  •          a) the membership requirements of 9.02 and
             b) the Candidate for Accreditation requirements of 9.03 and
             c) the K-12 School Accreditation requirements and process as detailed in the K-12 School Accreditation Manual
  • 2) Rights and Privileges: The Accredited K-12 School is a voting member institution and shall have one vote for:
  •          a) proposed changes to the by-laws
             b) election of Board of Director members Note: Gold Seal Care Centers that are under the same incorporation as the Accredited K-12 School shall have one combined vote.

    Section 9.05 Five Year Self-Study and Site Visit Requirement for Accredited K-12 Private Schools:
    Eligibility for Continued Accreditation requires the educational institution to:

  • a) Be a member in good standing as defined in Section 9.02
  • b) Continue to meet the requirements of Section 9.04
  • c) Complete the Five-Year Self-Study and Site Visits requirements as detailed in the K-12 Accreditation Manual
  • d) K-12 Accredited Schools may have a “mid-term” on-site inspection.
  • Section 9.06 Religious Exempt from Licensure Child Care Facilities and After School Care Programs:
    Eligibility The child care facility or after school care program must be:

  • a) An integral part of church or Christian school
  • b) Submission of FCCPSA’s Religious Exemption Application
  • c) Completion of the Self-Study Manual and submission of required documentation for review during the site visit.
  • d) Agree to an on Site Inspection.
  • e) Payment of all associated fees and costs
  • f) Submission of any additional documentation as requested by the Site Visit Team noted in the Inspection Summary report
  • g) Approval by the President or his agent
  • h) Fulfillment of all other policies, procedures, criteria, standards, etc., as specified and required by the FCCPSA in its official publications and announcements for continuation of membership.
  • Section 9.07 Gold Seal Quality Care Accreditation:
    Child Care Facilities seeking Florida’s Gold Seal Quality Care Provider status in order to participate in the VPK Program are required to complete the rigorous Gold Seal Self Study Manual, which includes higher staff and academic requirements, in addition to the FCCPSA’s Religious Exemption standards and DCF’s non-violation policy standards. The process includes, but is not limited to:

  • 1) Eligibility for Accreditation requires the educational institution to remain in compliance with:
  •          a)the Religious Exemption requirements of 9.06 and
             b)the Eligibility and Accreditation Approval Process as detailed in the Gold Seal Accreditation Manual
  • 2) Rights and Privileges: The Gold Seal Quality Care Institution is a voting member institution and shall have one vote for:
  •          a) proposed changes to the by-laws          b) election of Board of Director members Note: K-12 Accredited Schools and Gold Seal Child Care Centers that are under the same incorporation shall have one combined vote.

    Section 9.08 Probation
    A Member, Candidate for Accreditation, Accredited K-12 School, Religious Exempt Child Care Center or Gold Seal Accredited Center could have their status put on Probation by the Accreditation Committee or Board of Directors. A program may be placed on Probation if FCCPSA’s Accreditation Committee has determined that the program is out of compliance such that the quality of the program is at risk, including but not limited to:

  • The evaluative criteria used to grant the former status.
  • Published policies of the FCCPSA such that the quality of the program is at risk.
  • The program fails to address citations in a timely manner.
  • Failure to report a substantial change in the institution's mission and or operations.
  • Failure to satisfy their financial obligations
  • Failure to maintain the appropriate standards of 9.02, 9.03, 9.04, 9.05 9.06 or 9.07 whichever applies.
  • In all cases, "Probation" means that the program's status is in jeopardy, and that, if the identified problems are not corrected in a time prescribed by the appropriate committee or board, membership and/or accreditation will be withdrawn.

    ARTICLE X - LOSS OF STATUS AND APPEALS

    Section 10.01 Reason for Loss of Status
    Loss of membership, accreditation or partnership status by a K-12 school or Child Care Facility or a change in membership may be imposed for failure to fulfill policies, procedures, criteria, standards, as specified and required by the FCCPSA in its official publications, announcements, and any other actions that the board deems in conflict with its vision, mission, and philosophy.

    Section 10.02 Standard Procedure
    This loss of status, change or probation shall become effective immediately or on the date specified on the notification. Notification will be sent by registered mail by the President upon authorization of the Board of Directors. The Board of Directors at a regularly scheduled meeting or a special meeting shall give such authorization only after a majority vote of approval, with a quorum present.

    Section 10.03 Appeals
    Any school/program/center or person directly affected by actions taken in accordance with the provisions of these Bylaws may submit an appeal in writing to the President of the Association requesting a reversal or modification of the action taken.

  • a) The appeal shall clearly set forth the appellant’s position with regard to each aspect of the action(s) being appealed and provide any additional evidence or information for consideration by the Board.
  • b) The appellant shall be responsible for and shall pay all expenses incurred by the Corporation related to the appeal including, but not limited to, all travel and lodging expenses.
  • c) The appeal must be submitted to the President within thirty (30) days of the action being appealed.
  • d) The President shall then present such appeal to the Board at the next regularly scheduled Board meeting or special Board meeting at which a quorum is present.
  • e) The Board shall evaluate the appeal on its merits, conduct additional investigations, and/or inquiry if deemed necessary at the sole discretion of the Board, and then notify the appellant of the Board’s decision via registered mail.
  • ARTICLE XI - EDUCATIONAL PARTNERS

    Section 11.01 Educational Partner
    Educational Partners are those individuals or organizations that are approved by FCCPSA to provide educational services or products to all FCCPSA K-12 member schools and child care facilities.

    Section 11.02 Types

  • 1) Partners may include, but are not limited to:
  • Educational Service Provider, Alternate classrooms (virtual), Tutoring (one-on-one or in small groups), On-the-job training, Technical or Special Skills training, Counseling / Guidance, Testing Centers, Local Schools, Curriculum Providers or Publishers, Educational Products and Vendors, Activities (sports, field trips, academic competitions etc.)
  • 2) Eligibility for Partnership
  •          a) The Board of Directors will consider granting partnership status on a case-by-case basis.
             b) The Board will set by policy the eligibility, approval, and maintenance of partnership status.

    ARTICLE XII - CONFLICT RESOLUTION

    Section 12.01 Filing a Grievance
    Before a parent or employee can file a grievance with FCCPSA against a member school, every effort to find resolution must have been made first with the administration, and then with the governing board(s) of the school.

  • a) Written documentation of these efforts must be submitted to the FCCPSA with the grievance request. The parent or employee has thirty (30) days from the time of their last contact with the governing board(s) of the school to file their grievance with the President of FCCPSA.
  • b) The President shall then present such appeal to the Board at the next regularly scheduled Board Meeting or Special Board Meeting at which a quorum is present. The Board shall evaluate the appeal on its merits, conduct additional investigations and/or inquiry, if deemed necessary at the sole discretion of the Board, and then notify the appellant of the Board’s decision via registered mail.
  • ARTICLE XIII – AMENDMENTS

    Section 13.01 Amendments
    These Bylaws may be altered, amended or repealed and new Bylaws may be adopted under the following guidelines and/or procedures.
    Consideration of any amendment(s) to these Bylaws must be submitted to the Board of Directors for review.

  • a) An amendment must pass a 2/3 vote of the Board of Directors to be submitted to the accredited member institutions.
  • b) The actual wording of the proposed amendment(s) must be delivered by mail or electronic means to each accredited voting member institution at least thirty (30) days prior to the vote.
  • c) The amendment(s) must be approved by a simple majority vote of the accredited member institutions with all non-votes counted as votes in favor of the proposed amendment(s).
  • ARTICLE XIV - NON-DISCRIMINATION

    Section 14.01 Non Discrimination
    The FCCPSA and those persons acting in official capacities on behalf of FCCPSA will not discriminate against any person or group of persons on the basis of age, gender, race, color, ethnic origin, or physical disability. FCCPSA reserves the right to establish such conditions of membership and standards as consistent with its purposes as stated in the Vision, Mission, and Philosophy statements to insure the academic and professional quality of its membership in accordance with sound and established educational practices.

    ARTICLE XV – MISCELLANEOUS

    Section 15.01 Affiliations and Endorsements
    The FCCPSA does not participate in, or intervene in, any political campaign on behalf of, or in opposition to, any candidate for public office.

    Section 15.02 Limited Liability
    A Director shall not be personally liable for monetary damages for actions taken, or failure to take any action, unless the Director has breached or failed to perform the duties of his/her office.

    Section 15.03 Dissolution
    The Corporation may be dissolved only upon the adoption of a resolution by the Board of Directors proposing that the Corporation be dissolved and a unanimous vote of the Board members. Any such dissolution shall be conducted in accordance with the laws of Florida, provided that, after all liabilities and obligations of the Corporation have been satisfied, all assets shall be distributed according to state laws.

    The FCCPSA proudly maintains an accreditation partnership agreement that provides AdvancED/SACS accreditation to FCCPSA schools. This partnership allows schools to obtain both FCCPSA and SACS accreditation through one seamless process.

    In 1996, the Florida Legislature established the Gold Seal Quality Care program to acknowledge child care facilities and family day care homes that are accredited by nationally recognized agencies and whose standards reflect quality in the level of care and supervision provided to children.

    The Florida High School Athletic Association (FHSAA) requires that all full member senior high schools be accredited by one of 16 approved accrediting agencies to play sports in the state league.

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